Choosing the right task management tool can significantly enhance productivity, streamline workflows, and improve team collaboration. Here are the top 7 features your task manager tool should have:
1. User-Friendly Interface
A task manager tool should offer an intuitive and user-friendly interface. This ensures that users can easily navigate through the service dashboard and manage their tasks without spending too much time learning how to use it. Drag-and-drop tasks between boards, minimize the sidebar or other panels to give yourself more space.
A user-friendly interface is essential for any task management tool because it ensures quick adoption, increases productivity, enhances user engagement, and supports effective collaboration. By reducing errors, boosting morale, and encouraging regular use, a user-friendly interface helps teams manage their tasks and projects more efficiently and effectively. Investing in a task management tool with a user-friendly interface ultimately leads to better project outcomes and a more productive and satisfied team.
Key points:
- Reduces the learning curve for new users.
- Enhances user experience and productivity.
- Saves time on training and onboarding.
2. Collaboration and Communication
Effective collaboration is essential for successful project management. Your task manager tool should support seamless communication and collaboration among team members. Assign tasks, observe your team, view your colleague’s current tasks, share files, and feel free to comment and react on tasks and boards.
Among other things, transparency of tasks and centralized information are key features of a project management tool: all project-related information is stored in one place, making it easy for team members to find the information they need, and.everyone on the team can see the status of various tasks, which helps in understanding the overall progress of a project.
Key points:
- Keeps everyone on the same page.
- Facilitates quick decision-making.
- Enhances team productivity and accountability.
3. Task Prioritization and Scheduling
Managing tasks efficiently requires robust prioritization and scheduling capabilities. The tool should allow users to set priorities and deadlines for tasks. It is also important because it directly impacts how effectively and efficiently a team can manage its workload and achieve project goals.
A proper task management tool should have customizable labels for setting task priorities, and a due date so you don’t miss any deadlines and can concentrate on the most important tasks at the current time.
Key points:
- Helps manage deadlines and avoid procrastination.
- Ensures important tasks receive the required attention.
- Improves time management and efficiency.
4. Progress Tracking and Reporting
To ensure projects stay on track, the task manager tool should offer comprehensive progress tracking and reporting features. Plan time for boards and track estimated time for certain tasks. Observe your colleague’s activity to be aware of the current load.
Proper progress tracking and reporting tool helps you in early detection of potential risks and issues, allowing teams to mitigate them before they escalate. It is no less important for teams that practice agile methods.
Key points:
- Provides visibility into project status and progress.
- Identifies bottlenecks and areas for improvement.
- Facilitates data-driven decision-making.
6. Mobile Accessibility
In today’s mobile-driven world, having access to your task manager tool on the go is crucial. The tool should offer a mobile view that allows users to manage tasks, collaborate with team members, and receive updates from anywhere.
Mobile accessibility is not just a convenient feature; it’s a necessity in today’s fast-paced, digital work environment. It empowers users with the flexibility to manage their tasks and collaborate with their teams effectively, no matter where they are. By ensuring real-time updates, enhancing collaboration, and supporting a balanced work-life integration, mobile accessibility significantly boosts productivity and efficiency in task management.
Key points:
- Increases flexibility and productivity.
- Ensures that tasks can be managed anytime, anywhere.
- Keeps team members connected and informed, even when they’re on the move.
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7. Flexible plans
A popular problem with modern task managers is that if you use the service with your team, you have to pay for each employee, which is usually quite expensive.
In order to avoid this difficulty, use services with an unlimited number of employees. Also, choose a plan for the number of projects that is relevant to you – so you will avoid unnecessary costs. And you can always expand the plan later.
Extended 45-day trial might be a good bonus for you, because it, at least, saves you 1,5 months of free use, while giving you enough time to make the right decision.
Key points:
- Extended trial
- Flexible plans
- Unlimited users
Conclusion
Many services for task management are now available that contain many of the effective tools we have listed. And many of them are quite effective.
We see the main efficiency in finding a product that contains them all at once so that you don’t have to be torn between two services. That’s why we use doBoard in our projects for our team and can vouch for it.
doBoard Project Examples
- Renovating a house or flat using doBoard.
- Creating a website using doBoard.
- Building a SCRUM project using doBoard.
